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THE FOOD
CORPORATION OF INDIA
REGIONAL OFFICE : N&M REGION: DIMAPUR.
NO. S&S.2(1)/NMR/OMSS((D)/2008
Dated:10-11-2008
NOTICE INVITING TENDER
On behalf of FCI, the General Manager (NMR) invites the tender from the bulk consumers like Roller Flour Mills, Confectionery manufactures and flour mills for sale of 2000 MT (two thousand ) indigenous Wheat at Dimapur ( Nagaland) at the reserved minimum floor price of Rs. 1142/- per Qntl and 2000 MT Indigenous Wheat at Imphal ( Manipur) at the reserved minimum floor price of Rs 1276/qntl excluding leviable Vat/Fee/Taxes. The tender forms would be sold from 11-11-2008 to 17-11-2008 upto 13 Hrs. at Regional Office, Food Corporation of India, Zhimomi Automobiles Building , Circular Road, Dimapur in all working days and T.E. will be opened at 15 Hrs. on 17-11-2008. The Tender form and details instruction is available on website www.fcinez .com and www.fciweb.nic.in ( MTF).
ASSTT. GENERAL MANAGER (F&A)
for GENERAL MANAGER (NMR)
TENDER FORM FOR SALE OF WHEAT TO BULK CONSUMERS
FOOD
CORPORATION OF INDIA
REGIONAL OFFICE
N&M Region DIMAPUR
TENDER NO. NO. S&S.2(1)/NMR/OMSS((D)/2008
Dated : 10-11-2008
ORIGINAL
DUPLICATE
Cost : Rs.500/-
SIGNATURE
OF ISSUING AUTHORITY
(SEAL)
MONEY RECEIPT NO._______________
Dated :
NON TRANSFERABLE TENDER FORM ISSUED IN DUPLICATE. ORIGINAL BE RETURNED
INTACT WHILE SUBMITTING QUOTATIONS. DUPLICATE BE RETAINED BY THE TENDERER.
INVITATION TO TENDER AND INSTRUCTIONS TO TENDERERS FOR DISPOSAL OF
FOODGRAINS LYING IN __________________ (__________________CROP).
TENDER SCHEDULE
(A) LAST DATE FOR SALE OF TENDER FORMS UPTO ______ HRS ON _____________ ON
ALL WORKING DAYS.
(B) DATE OF RECEIPT OF TENDERS UPTO ______ HRS ON __________.
(C) DATE OF OPENING OF TECHICAL BIDS (COVER-A) AT __________ HRS ON
__________ AT FCI REGIONAL OFFICE _________________________________.
(D) DATE FOR KEEPING THE OFFER OPEN FOR ACCEPTANCE UPTO _________________.
NOTE:
All the tenders shall remain open for acceptance upto _________________. The
General Manager, FCI, ________________ also reserves the right to extend
this period by another fifteen (15) days and such extension shall be binding
on the tenderers.
If any of the aforesaid date(s) is declared to be a holiday, the tender
forms shall be sold/ received/ opened and kept for acceptance on next
working day following the closed day/ holiday.
Food Corporation of India reserves the right to reject any or all tenders
and scrap the tender enquiry without assigning any reasons, at any stage,
without any liability.
____________________
_______________________
TELEGRAPHIC ADDRESS
PHONE:
TELEX:
FAX NO:
(SIGNATURE OF TENDERER)
FROM:
The General Manager,
Food Corporation of India,
Regional Office,
______________.
TO:
___________________
___________________.
Gentlemen / Sir,
On behalf of the Food Corporation of India, General Manager ____________
invites sealed tenders under two bid system for disposal of foodgrains
______________ ( ________ Crop) lying at FCI Depot _________ In FCI
__________________ District on as is where is basis from bulk consumers of
wheat.
The terms and conditions governing the sale are given in Appendix-I. The
instructions to be followed for submitting the tender are set out below : -
1. The Non transferable tender forms may be obtained from the office
of the General Manager (Region) _______, FCI, Regional Office________ on
payment of Rs. 500/- within the stipulated period. Tender forms may also be
downloaded from the FCI website ____________, in which case, the cost of the
tender form (Rs. 500/-) shall be enclose along with the Technical bid
(Cover-A) by way of DD payable at _________.
2. EARNEST MONEY :
Tender shall be accompanied by EMD as stipulated in Clause (F) of Annexure –
I.
1. SAMPLE OF CONSIGNMENTS :
The consignment may be inspected by the intending tenderers on the authority
of this tender form at the godown(s) on any working day wherefrom the
delivery of the stocks shall be made.
2. SIGNING OF TENDERS :
Person signing the tender should state in what capacity he is signing the
tender i.e. sole proprietor, or partner of a firm, or as Secretary, Managing
Director etc. of a limited Company. In case of partnership firm, the tender
must be signed by all the partners. The person(s) signing the tender form or
any other documents forming part of the tender on behalf of another person
shall produce a proper Power of Attorney duly executed in his favour stating
that he has authority to bind such other person(s) in all matters pertaining
to the contracts. If the person signing subsequently fails to produce the
said Power of Attorney within reasonable time, the Food Corporation of India
may without prejudice to other Civil and Criminal remedies cancel the
contract and hold the signatory liable for all costs and damages. The Power
of Attorney should be signed by all partners in the case of partnership firm
and in the case of Limited Companies, the Common Seal of the Company should
be affixed to the agreement.
3. SUBMISSION OF TENDERS :
(A) Two bid tender system would be followed in which Cover–A shall
contain the Technical bid of the tenderer while Cover-B shall contain the
Financial bid of the tenderer.
(SIGNATURE OF TENDERER)
The Technical bid and Financial bid shall be submitted in separate sealed
envelopes being clearly super scribed as Cover-A Technical Bid and
Cover-B Financial bid. Both these envelopes i.e. Cover-A and Cover-B
shall be put in an Envelope super scribed as Tender No. ______,Tender for
sale of wheat to Bulk Consumers and the last date of submission.
(B) Cover-A Technical bid shall contain, in a sealed envelope, this
tender document along with Notice Inviting Tender, the Appendices and
Annexure (except Annexure – III Financial bid) duly signed on every page,
along with the requisite EMD and the following documents:
(a) An attested copy of the “Registration Certificate” issued by the
Industries Department of the State Government/ UT Administration to the
tenderer.
(b) Attested copy of Partnership Deed/ Memorandum and Articles of
Association, as the case may be.
(c) Attested copy of Power of Attorney, if relied upon.
(d) An attested copy of the current VAT/ Trade Tax Registration of the
tenderer.
(e) An attested copy of PAN issued by the Income Tax Department to the
tenderer.
(f) Copies of latest audited Balance Sheet and Profit & Loss Account of the
tenderer duly certified by the Auditors showing that the tenderer is using
wheat as raw material.
(g) Self declaration by the tenderer showing installed capacity of the unit
and wheat consumed in 2007-08.
(h) An attested copy of the current electricity bill (paid in last four
months by the tenderer) and receipt of payment giving details of sanctioned
load.
(i) An attested copy of any licence issued to the tenderer in case licencing/
declaration requirements for bulk consumers of wheat have been specified by
the concerned state government/ UT Administration.
(j) Account payee Bank Demand Draft, Pay Order or Banker’s Cheque issued by
a Scheduled Bank in favour of General Manager, Food Corporation of India
payable at ______________________ towards the cost of tender form, in case
tender document has been downloaded from the websites.
(k) Undertaking on a Stamp Paper agreeing to the stipulations as contained
in the Clause F (v) for forefeiture of EMD and Clause G (i) & G (iii) (a)
for forefeiture of SD.
(l) A Self Declaration by the tenderer declaring the total depot-wise
quantity bid vis-à-vis the EMD tendered.
The Technical bid (Cover-A) only shall be opened first on the specified due
date and time in the presence of the tenderers or their authorized
representatives, who may remain present. The Financial bids (Cover-B) of
only those tenderers whose Technical bid is found acceptable will be opened
on the time and date intimated to them by FCI, but not later than three days
from the date of opening of the Technical bid, in the presence of the
tenderers or their authorized agents who may remain present.
The Technical bids of those tenderers who do not submit the required
documents and/ or the required EMD along with Technical bid, as prescribed
above will be disqualified.
(C) Cover-B shall contain, the Annexure –III containing the Financial
bid of the tenderer duly signed by the tenderer.
After opening of Financial bids i.e. Cover-B of all technically qualified
tenderers, in case, any variation is found in the quantity declared by the
tenderer in the Self Declaration submitted in the Cover-A and the quantity
for which the tenderer has offered his bid as per the Annexure – III
submitted in the Cover-B, then the offer of the tenderer shall be summarily
rejected and the tenderer shall be treated as technically disqualified.
(SIGNATURE OF TENDERER)
(D) Cover-A and Cover-B are to be submitted in a sealed envelope
addressed to the General Manager, Food Corporation of India,
__________________________, superscribing on the envelope, the tender number
and the last date of submission. Tenders will be received upto
___________hrs. on ______________. Tenderers wishing to deposit their
quotations by hand should also deposit them in the Tender Box, provided for
the purpose, not later than __________hrs. on _____________. Tender
submitted after ____________ hrs. on the scheduled date will not be
considered.
(E) The intending buyers must make depot-wise offers for a quantity
of 100 tonnes or more, out of the entire quantity notified for sale under
OMSS (D), on “as is where is” basis. Offers for quantities less than 100
tonnes would be rejected. The maximum quantity which a tenderer can bid for
in a single tender is 1000 tonnes. The floor price shall be ______ (Rupees
_______only) per qtl. Offers below the above said floor price shall be
summarily rejected.
(F) The tender form should be filled in by the tenderer (s) neatly
and accurately. Any alterations, erasures or over writing would render the
tender invalid unless such erasures or overwriting are neatly carried out
and duly attested over the full signature of the tenderer.
(G) No opportunity shall be given to the tenderers to modify or
withdraw the tenders at any stage during the validity period.
(H) The conditional tenders are liable to be rejected.
4. ACCEPTANCE OF TENDERS :
The Food Corporation of India reserves the right to accept or reject any
tender / all tenders without assigning any reasons. The contract, if any,
which may eventuate from the tender, shall be governed by the conditions as
mentioned in the tender document, its appendices and annexure, Notice
Inviting Tender and acceptance letter. The acceptance of the tender by the
General Manager or an officer authorized by him on his behalf shall
constitute the agreement between the tenderer and the Food Corporation of
India and no separate agreement shall be required to be executed after the
issue of the acceptance letter. The successful tenderer will be advised
about the acceptance of his offer by way of letter/ Telegram/ FAX/ e-mail.
5. SECURITY DEPOSIT:
On acceptance of the offer, the tenderer would be required to furnish
Security Deposit as stipulated in Clause (G) of Annexure-I.
6. PAYMENT OF THE COST AND TAKING DELIVERY :
The successful tenderers will be required to deposit balance 75% cost of the
stocks within seven (7) days from the date of issue of the acceptance
letter, in instalments, if need be, and to remove the stocks within seven
(7) days from the date of communication (through post or an electronic
media) of acceptance by the General Manager (Region). Delivery will be given
Ex - Godown on “as is where is” basis.
7. CORRUPT PRACTICES:
Any bribe, commission, advantages offered or promised by or on behalf of the
tenderers to any officer/ employee/ servant of the Corporation the tenderer
shall be debarred from the tender enquiry in addition to initiating criminal
action. Canvassing on the part of the tenderer or on his behalf will also
make his tender liable for rejection.
(SIGNATURE OF TENDERER)
8. INDEMNITY:
The tenderer shall defend, indemnify and hold FCI harmless during and after
the tender against any and all liabilities, damages, claims, fines,
penalties, actions, procedures and expenses of any nature arising out of,
resulting from any violation of any laws by the tenderer or its punishment
or any way connected with the acts, negligence, breach, failure to perform
obligations relating to the tender.
Yours faithfully,
Dated:
(
)
For and on behalf of Food Corporation of India
General Manager
__________________
(SIGNATURE OF TENDERER)
FOOD CORPORATION OF INDIA
HEADQUARTERS: NEW DELHI
TENDER NO.__________________
APPENDIX-I
TERMS AND CONDITIONS FOR THE SALE OF FOODGRAINS
(A) DEFINITIONS :
i) The term ‘Bulk Consumer’ shall mean bulk consumers of wheat like Roller
Flour Mills, Biscuit Manufacturers etc., who have processing units using
wheat as raw material and installed capacity of processing more than 30
tonnes of wheat per month.
ii) The terms ‘contract’ shall mean and include the invitation to tender,
incorporating also the instructions to tenderers. The tender, its annexures
and schedules acceptance of tender and such general and special conditions
as may be added to it.
iii) The term ‘Corporation’ and the “Food Corporation” wherever occurs shall
mean the Food Corporation of India established under Section-3 of the Food
Corporation Act.1964.
iv) The term “General Manager” shall mean the General Manager of Food
Corporation of India under whose administrative jurisdiction, the Food
Corporation Depots/ Godowns to which the contract relates fall. The term
“General Manager” shall also include the Deputy General Manager, Area
Manager and any other officer authorized for the time being to execute
contracts on behalf of the Food Corporation of India.
v) The terms ‘buyer’ shall mean and include the person or persons, firm or
company with whom the contract has been placed including their heirs,
executors, administrators, successors and their permitted assignees as the
case may be.
vi) The term ‘Rate’ shall mean the rate of payment accepted by the General
Manager for and on behalf of the Food Corporation of India.
vii) The term ‘foodgrains’ shall mean and include wheat conforming to PFA
Standards only.
(B) The foodgrains stocks can be inspected by the prospective
tenderer(s) at the godown from where delivery of the consignment will be
given.
(C) The Food Corporation of India does not guarantee to make any
definite quantity or quality available to the tenderer.
(D) The Food Corporation of India reserves the right to accept or
reject, without assigning any reason, the highest or any tender. All tenders
shall be irrevocable and remain open for acceptance for a period of _____
days from the date of opening the tenders. If the said date is declared to
be a closed holiday for FCI Offices, the tender shall be deemed to remain
open for acceptance on the following day. The GM, FCI ______________ will
have the discretion to extend this date by another _____ days.
(E) The FCI will not be responsible for obtaining permits from the
State Government in favour of the buyer nor accept any liability for
despatching the stocks in the absence of any permit.
(SIGNATURE OF TENDERER)
(F) EARNEST MONEY :
(i) The Technical bid (Cover-A) shall be accompanied by Earnest Money
calculated @ 10% of the cost of the stocks intended to be purchased at the
reserve price fixed by FCI.
(ii) No exemption shall be allowed to any party from deposit of Earnest
Money.
(iii) The Earnest Money would be adjusted towards security deposit on
receipt of request from the successful tenderer.
(iv) Earnest Money shall be in the form of account payee Bank Demand Draft,
Pay Order or Banker’s Cheque issued by a Scheduled Bank in favour of General
Manager, Food Corporation of India payable at ______________________.
Tenders not accompanied by the requisite amount of earnest money shall be
summarily rejected.
(v) The Earnest Money paid shall be forfeited, if the tenderer after
submitting his tender, withdraws his offer or modifies the terms &
conditions thereof in a manner not acceptable to FCI or does not keep his
offer open during the validity period or resiles from the offer once
accepted, it being understood that tender documents have been issued to him
and he is being permitted to tender in consideration of his agreement to
this stipulation.
The Earnest Money shall also be liable to be forfeited in the event of
tenderer’s failure after acceptance of his tender to deposit the security
money in full within the prescribed time.
If a successful tenderer fails to deposit the Security Deposit within the
stipulated period of five (5) days then, in addition to forfeiture of his
EMD, the said tenderer shall be debarred from participating in future
tenders floated by FCI for disposal of foodgrains and coarsegrains for a
period of two years.
The tenderers shall furnish an undertaking on a Stamp Paper agreeing to the
stipulations as contained in the Clause F (v) for forefeiture of EMD.
The Earnest Money will be refunded to all the unsuccessful tenderers as soon
as practicable after final decision on tenders. No interest shall be payable
on the amount of Earnest Money, in any case.
(G) SECURITY DEPOSIT :
(i) On acceptance of the tender, the tenderer would be required to deposit
25% of the cost of stocks intended to be purchased as security money within
five (5) days of the date of communication of acceptance (through post or an
electronic media). The earnest money would be adjusted towards security
deposit on receipt of request from the successful tenderers. In case the
tenderer(s) either resiles/ resile from his/her/their offer or
violates/violate the terms of the contract, the Security Deposit furnished
by the tenderer shall be forfeited. All losses incurred by the Corporation
in disposing off the stocks at the risk & cost of such a tenderer, after
adjustment of the Security Deposit, shall be deposited by the tenderer in
the form of demand draft/ pay order/ bankers cheque etc., on any scheduled
bank in favour of GM, FCI________________________.
(ii)
(a) If a successful tenderer fails to deposit the Security Deposit within
the stipulated period of five (5) days, then his EMD shall be forfeited and
counter
(SIGNATURE OF TENDERER)
offers at the approved rate for the stocks in a particular depot will given
to the next highest bidder (s) upto H3 bidder, in descending order of the
rates quoted by them.
(b) The buyer receiving the counter offer shall communicate his/her
acceptance of the counter offer, alongwith Earnest Money Deposit equivalent
to 10% of the cost of stocks at the approved rate, so as to reach General
Manager (Region) within three (3) days of communication of counter offer,
failing which, it shall be deemed that the buyer is not interested in
acceptance of the counter offer.
(c) The General Manager (Region) shall issue allotment order within two (2)
days of receipt of the acceptance of the buyer to the counter offer.
(d) The requisite Security Deposit (25% cost of the stocks at approved rate)
shall be deposited by the buyer within five (5) days of date of
communication of allotment order. The Earnest Money shall be forfeited in
the event of tenderer’s failure, after allotment, to deposit the security
money in full within the prescribed time.
(e) The buyer accepting the counter offer shall be given time period as
stipulated in the MTF for depositing the cost, which shall be counted w.e.f.
the date of communication of allotment order by the General Manager
(Region). Further, such a buyer accepting the counter offer shall be given
time period for lifting as stipulated in the MTF, which shall be counted
w.e.f. the date of communication of allotment order by the General Manager
(Region).
(f) Fresh tender will be invited upon failure of both the H2 and H3 bidder,
to accept the approved H1 rate. Fresh tender, if any, will be at the risk &
cost of H1 bidder of first tender.
(iii)
(a) If the tenderer fails or neglects to observe or perform any of his
obligations under the contract, it shall be lawful for the Corporation to
forfeit the Security Deposit furnished by the tenderer. Any sum due from the
tenderer for damage, losses, charges, expenses or costs that may be suffered
or incurred by the Corporation in disposing off the stocks at the risk &
cost of the tenderer exceeding the amount of forfeited Security Deposit
shall be deposited by the tenderer with the Corporation. The decision of the
Corporation, in this respect shall be final and binding on the tenderer.
In the event of failure of the defaulting tenderer to deposit the requisite
amount in full with the Corporation, the balance or the total sum
recoverable, as the case may be, shall be recovered under this or any other
contract with Corporation. Should that sum also be not sufficient to cover
the full amount recoverable, the tenderer shall pay to the Corporation on
demand the balance due.
The tenderers shall furnish an undertaking on a Stamp Paper agreeing to the
stipulations as contained in the Clause G (i) & G (iii) (a) for forefeiture
of SD.
(b) Security Deposit will be refunded to the party on due completion of the
contract, without interest, and upon furnishing of No Demand Certificate
from the concerned Authority of the Corporation. However, if so requested by
the party, the amount of the Security Deposit can be considered for
adjustment against the last installment towards the cost of grains including
interest and storage charges, if any. No interest shall be payable on the
amount of Security Deposit, in any case.
(SIGNATURE OF TENDERER)
(H) PAYMENT/ DELIVERY SCHEDULE:
i) Price of the foodgrains will be payable on the net weight basis. All
taxes and other levies, fees and charges of any nature what so ever leviable
by any authority shall be payable by the buyer in addition to the price
offered.
ii) The balance 75% payment of the cost of stocks will be made within seven
(7) days of the date of communication of acceptance by FCI, in installments
if need be.
iii) If the tenderer fails to deposit the balance 75% cost of the stocks
within the stipulated period, then he would be given additional time period
of seven (7) days to deposit the balance cost with payment of penal interest
of 2% over and above the Bank rate at which the FCI is borrowing.
iv) The buyer will complete the lifting within seven (7) days from the date
of communication (through post or an electronic media) of acceptance by the
General Manager (Region).
v) After seven (7) days the tenderer will be allowed a maximum period of
another seven (7) days for lifting the stocks from FCI godowns on payment of
storage charges as contained in Clause ‘O’.
vi) After expiry of fourteen (14) days, no further extension will be granted
and EMD/SD etc., deposited by the tenderer(s) will be forfeited and the
stocks will be sold at the risk and cost of the firm without any further
notice.
vii) The total price calculated on the declared quantity in each lot on the
basis of accepted rates shall be paid together with local taxes/ sales tax,
if any, within the stipulated date in the communication of acceptance of
tender issued by the General Manager, Food Corporation of India
___________________. The amount will be paid by the buyer in the form of
Bank Draft/ Pay Order/ Banker’s Cheque issued in favour of the Area Manager/
General Manager, Food Corporation of India, _______________ within the
stipulated date only after which necessary delivery order will be issued by
the General Manager (Region) or an officer acting on his behalf.
viii) In the event of failure to deposit the cost/ lifting of stocks within
the specified time, Food Corporation may dispose off the stocks at the
buyer’s risk & cost in a manner deemed fit and shall recover all losses
suffered by the Corporation from the Security Deposit and other dues
available with the Corporation. In case, this amount falls short of the
recoverable amount, the tenderer shall deposit the balance amount on receipt
of notice from the Corporation.
(I) The foodgrains are sold in the same condition on “as is where is
basis”.
(J) Stocks be removed by the buyer within the period specified in the
delivery order, with all the defects, if any, and notwithstanding any error
or mis-statements of description, measurement, quantity, weight, enumeration
or otherwise and without any objection on the part of the buyer and no claim
shall lie against Food Corporation India, for compensation nor shall any
allowance be made on account of such faults, mis-statements or errors
although the same may be of considerable nature. The Food Corporation of
India reserves the right to withdraw from the sale any lot/ lots included in
the tender prior to the acceptance of any offer for such lot/ lots without
assigning any reason.
(SIGNATURE OF TENDERER)
(K) The buyer will make his own arrangement for transport and will
not be entitled to claim any facility or assistance for transport from the
Food Corporation of India. Delivery of the stocks will be made duly loaded
in the trucks of the tenderer at the cost of FCI.
(L) Should the original buyer wish to take delivery of the stocks of
foodgrains purchased, through a representative, he must authorize the latter
by a letter of authority which shall be presented to the officer in whose
charge the store is held. Such officer may in his entire discretion decline
to act on any such authority and it shall be in all case of the buyer to
satisfy such officer that the authority is genuine. Delivery by proxy shall
be at purchaser’s sole responsibility and risk and no claim shall lie
against the Food Corporation of India on any account whatsoever if delivery
is effected to a wrong person.
(M) The FCI shall deliver stocks on 100% weighment basis. The Weight
Check Memo shall be prepared in triplicate and signed by the buyer or his
representative in token of acceptance of quantity and quality.
(N) The stocks sold to a buyer shall be from the date of acceptance
of the tender at his risk and Food Corporation of India shall not be
responsible for the safe custody or preservation thereof.
(O) Delivery shall be given only during working hours on all FCI
working days on presentation by the buyer to the Depot In – charge, the copy
of the release/ delivery order issued by the GM/ Area Manager/ Depot In –
charge (Manager) or an officer authorized by him.
The stocks sold will be removed by the buyer from the godown within the
period specified in the Release Order. If the stocks sold are not removed
within the time specified or delivery is not taken at the time and date
given in the Release Order, Food Corporation of India may dispose off the
stocks at the buyer’s risk and cost in the manner deemed fit. If the Food
Corporation of India is unable to dispose off the stocks within 3 months
from the date of expiry given in the Release Order, the decision of the Food
Corporation of India in this regard will be final. The buyer shall also be
liable to pay storage charges at the rate of 25 paise per bag or part of a
bag per day subject to a minimum of Rupees 1/- per bag or part thereof.
These charges will be recovered in respect of the entire quantities of the
unlifted stocks at the end of free period before the delivery of such stocks
is actually affected or till the date of release (inclusive).
(P) The Food Corporation of India reserves the right to extend the
period of delivery of release order and the buyer shall not be entitled to
any compensation for such extension of the free period of delivery.
(Q) GOVERNING LAW & DISPUTES RESOLUTION:
In case of any disputes between the parties to the contract, the same will
be settled in the Court of Law of competent jurisdiction. The contract shall
be governed and interpreted in accordance with the Laws of India in force.
The Courts at __________ (State) shall have exclusive jurisdiction to
adjudicate the disputes arising under the contract.
(SIGNATURE OF TENDERER)
APPENDIX-II
TENDER
NO.___________________
Dated : __________
FROM
To:
The General Manager/ Area Manager,
Food Corporation of India,
_______________________.
Dear Sir,
1. I/ We hereby offer to purchase from the Food Corporation of India the
foodgrains ___________________________ as per details in Appendix-III or
such portion thereof as you may specify in the acceptance of tender at the
price quoted in Appendix-III and agree to hold this offer open upto and
inclusive of ______________200___.
I/ We shall be bound by a communication of acceptance despatched within the
prescribed time.
2. I/ We have thoroughly examined and understood the terms and conditions of
the tender issued by Food Corporation of India as contained in this tender
document. I/ We shall be bound by the terms of both these documents.
3. I/ We enclose herewith a Accounts Payee Bank Demand Draft/ Banker’s
Cheque/ Pay Order No.____________dated__________Bank of _____________ Rs.
_____________ (Rupees __________________________________________) in favour
of the General Manager/ Area Manager, Food Corporation of India as Earnest
Money to be converted as Security Deposit on acceptance of my/ our offer. I/
We agree to deposit the balance cost of foodgrains offered for purchase.
4. A. My/ Our particulars are as follows :
(i) Name (With Name of father In case of an individual)
_________________________________
(ii) Business Name _______________________________________
(iii) Constitution of the Firm, i.e. Registered under the Indian Partnership
Act. ____________________________________________________
(iv) Name of seal under which it is registered ___________________
(v) Name & Address of all Partners and the extent of their shares
____________________________________________________
B. In case of Cooperative Society:
(i) No. & Date of Registration Certificate ____________________________
(SIGNATURE OF TENDERER)
(ii) Attach a copy of Resolution of the Society authorizing this transaction
____________________________________________________________
(ii) Postal Address________________________________________________
(iii) Telegraphic Address__________________________________________
(vi) Business Telephone (if any)____________________________________
C. In case of Company:
(i) No. & Date of registration Certificate__________________________________
(ii) Attach a copy of decision of the Company authorizing this transaction
_______________________________________________________________
(iii) Registered office:_________________________________________________
(iv) Telegraphic address
_______________________________________________________________
(v) Telephone:______________________________________________________
(5) I/ We hereby offer to purchase from the Food Corporation of India and to
take delivery of foodgrains as per terms and conditions laid down in the
tender document, the quantities of foodgrains and at the price shown against
sheds as given in Appendix – III and subject to the condition governing such
purchases as stipulated by the Area/ General Manager, Food Corporation of
India in the documents mentioned above which I/ We have read and understood
and agree to abide by them.
(6) The VAT/ Sales Tax and other taxes leviable on this sale shall be paid
by me/ us in addition to the price offered as applicable under the State
VAT/ Sales Tax Act.
(7) I/ We agree to hold the offer open upto ______________ and inclusive of
______________________ and if the said date be declared to be holiday for
FCI Office till the next following working day and shall be bound by the
communication of acceptance despatched within this time. I/ We further
undertake that this offer shall not be retracted or withdrawn by me/ us
hereafter______________________.
(8) I/ We hereby declare that the entries made in this tender form are
correct to the best of my/ our knowledge and I/ We shall be bound by the Act
of my/ our constituted Attorney Shri __________________________ whose
signature is appended hereto in the space specified for the purpose and of
any other person who in future may be appointed by me/ us in his status to
carry on the business of the concern, whether an intimation of such change
is given to the Food Corporation of India or not.
(9) Acceptance of this tender by the General Manager/ Area Manager, Food
Corporation of India or by an officer authorized by him despatched within
the prescribed time shall constitute a valid and legal contract between me/
us and the Food Corporation of India. No execution of a separate deed would
be necessary.
(SIGNATURE OF TENDERER)
(10) I/ We hereby declare that we will abide by the terms and conditions
governing the sale of foodgrains under this tender. I/ We also declare that
the foodgrains offered for purchase and to be lifted by us do conform to PFA
Standards.
(11) I/ We confirm that person(s) who has/ have signed below has/ have the
authority to sign the tender and given above offer on behalf of
M/s______________________________________________________.
Yours faithfully,
Signature of constituted
Attorney
(Signature’s of
Tenderer(s) indicating
capacity in which the Signatory is/ are signing.
Place:
Date:
APPENDIX-III
THE FOOD CORPORATION OF INDIA
FINANCIAL BID
(To be submitted in Cover-B duly sealed)
TENDER NO._______________
| S.No. | Name of the Depot | Shed / Stack No. | Crop Year | Commodity / Variety / Group | No. of bags | Weight in MT (Nett) | Rate per quintal (to b quoted by the Tenderer) | |
| Rs. per quintal (in figures) | Rs. per quintal (in words) | |||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |
SIGNATURE
NAME OF THE FIRM
____________________
|
|
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