NORTH EAST ZONE

EITHER

i. Actual expenses incurred by the State Govt. and claimed for movement from BG/MG Rail Head terminals/FCI depots to POC.

OR
ii. Amount calculated at the maximum ceiling of road reimbursement charges from BG/MG terminal/Depot to tagged base depot + actual from base depot to PDC's.


WHICH EVER IS LESS

(c) In case stocks are lifted from the base depots to the approved PDC's, the transportation charges i.e. will Transport Subsidy would be reimbursed on accrual as incurred by the State Govt.

FCI and State Govt. would appoint Transport Contractors for the above purpose by floating tender enquiries with wide publicity so as to avoid unhealthy competition.

The State Govt. while submitting their claims by monthly basis would give full details with supporting documents or movement of food grains so that the same are verifiable and FCI will scrutinize and pass the same. The documents which would be submitted by the State Govt. in this regard along with their claims would be scrutinized by the District Office concerned and recommended for payment to the SRM who would pass the bill for payment.

The Zonal Manager(NE) FCI, Guwahati issued detail instructions vide letter No.S&S. 15(1)/Comml./NEFZ/89-90/633, dated 23.04.91, 04.10.91 and vide letter dated 15.05.98 for submission of claims by the State Govt. along with requisite documents and certificates.

The Govt. of India. Ministry of Food, New Delhi vide letter No.179(1)/90-TY-1 dated 28.11.95 has extended certain concession to Govt. of Arunachal Pradesh in the implementation of the scheme of Hill Transport Subsidy and decided that reimbursement of Hill Transport Subsidy will be allowed to the State of Arunachal Pradesh in such case where the food grains are off-loaded at the distribution centers/FPS other than the approved PDC's or enroute to PDC's, subject to the conditions:

(i) The reimbursement of Hill Transport Subsidy up to the off-route distribution points/ FPS will no under any circumstances exceed the amount that would have become reimbursable, had the stocks been moved to the approved Principal Distribution Centers (PDC's).
(ii) No demand for either shifting or increasing the number of existing PDC's will be entertained.
(iii) These instructions will take effect from the date of issue of this communication. The bills already pending with the FCI may also be disposed off in terms of these instructions.

The GOI vide letter No. 179(5)/98/Py-I/PY .111 (Vol.II), dated 27.06.03 as advised that an advance in the form of 'on account payment' of Rs. 10 crore may be released to the State Govt. of Ar. Pradesh by the FCI on the basis of claims submitted by the State Govt. On release of the 'on account payment', the State Govt. shall settle the bills in a time bound manner (15 days) and forward further claims for the next round of 'on account payment'. The cycle should be repeated on a continued basis so that there is no disruption in the movement of foodgrains in Arunachal Pradesh.

The ZO(NE) FCI, Guwahati in addition to the existing instructions/guidelines issued vide letter dated 23.04.99, 04.10.91 and 15.05.98, has further issued instructions vide letter No.S&S/NEZ/HTS/RTC/Bills/AP/2002, dated 02.02.05 that before reimbursement of HTS/RTC is allowed to the State Govt., the full details of the cheques indicating the number, date, amount, the bank on which drawn and beneficiaries in whose favour cheque has bccl1 issued are to be obtained from the State Govts. as well as copy of the acknowledgement of receipt of stocks from the authorized officials of the recipient enters/PDC along with bills.

The GOI, Ministry of CA,F&PD New Delhi vide letter No.2/LS/6/2004-PY .Ill, dated 29.03.05 decided that FCI shall undertake a special audit of all HTS bills settled in the case of Arunachal Pradesh relating to the period up to 2003-04 and confirm that only bills strictly in accordance with the Govt. and FCI's instructions on the subject have been fully complied with. It was further advised that bills may be specifically scrutinized with reference to the conditions imposed by the GOI vide letter No.179(1)/90-Py.I, dated 28.11.95 which provide that the reimbursement of HTS in the case of off-route distribution points should not exceed the amount that would have become reimbursable had the stocks been moved to the PDC's and till all the payments have been scrutinized by the special audit no further funds are released to the State Govt. Ar. Pradesh under the HTS scheme. Any excess payments should be adjusted against pending and future bills and disciplinary action initiated against the officers responsible for irregular/excess payment and advances made.

Based on the scrutiny of bills by the special audit team of FCI Hqrs. had worked out an excess payment of Rs.193.53 crores to the Govt. of Ar.Pradesh and after this audit, apparently the R.O. FCI, Guwahati themselves affected the recovery of the excess payment made in the period 05.05.05 to 06.06.05. The GOI vide letter No.179/7/2005- PY.III, dated 25.07.05 and 26.08.05 has advised that the recovery adjusted by the Regional Office Guwahati also need to be cross-checked by the special audit team in addition State Govt. Ar.Pradesh should clarify that the four principal centers (PDC) i.e. Damin, Mechuka, Anini and Vijayanager are accessible by road or by head load.

In spite of the repeated communication made by the Regional Office, FCI, Guwahati Zonal Office as well as by contacting personally to the State Authorities, Itanagar, the State Govt. has not clarify the position about the above four PDC's whether accessible by road. As per directions of the GOI the special audit team from FCI Hqrs. has started to scrutinize the claims against. which the excess amount paid has been adjusted during May and June, 2005 by the Regional Office, FCI, Guwahati.
 

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